Google Advanced Excel ---10 Quick Time-Saving Excel Shortcuts & Mouse Tricks

Advanced Excel ---10 Quick Time-Saving Excel Shortcuts & Mouse Tricks

Improving your Excel skills is a great place to begin to claw back a few minutes on every project, because Excel is a tool used by most of us on a regular basis. It has so many incredible capabilities that are not immediately apparent. Just finding one trick can save you minutes every day.

Excel Tip No. 1: Automatically SUM() with ALT + =

Quickly add an entire column or row by clicking in the first empty cell in the column. Then enter ALT + ‘=' (equals key) to add up the numbers in every cell above.
Automatically SUM with ALT

Excel Tip No. 2: Logic for Number Formatting Keyboard Shortcuts

At times keyboard shortcuts seem random, but there is logic behind them. Let's break an example down. To format a number as a currency the shortcut is CRTL + SHIFT + 4.
Both the SHIFT and 4 keys seem random, but they're intentionally used because SHIFT + 4 is the dollar sign ($). Therefore if we want to format as a currency, it's simply: CTRL + ‘$' (where the dollar sign is SHIFT + 4). The same is true for formatting a number as a percent.
Number Formatting Keyboard Shortcuts
Number Formatting

Excel Tip No. 3: Display Formulas with CTRL + `

When you're troubleshooting misbehaving numbers first look at the formulas. Display the formula used in a cell by hitting just two keys: Ctrl + ` (known as the acute accent key) – this key is furthest to the left on the row with the number keys. When shifted it is the tilde (~).
Display Formulas

Excel Tip No. 4: Jump to the Start or End of a Column Keyboard Shortcut

You are thousands of rows deep into your data set and need to get to the first or last cell. Scrolling is OK but the quickest way is to use the keyboard shortcut CTRL + ↑ to jump to the top cell, or CTRL + ↓ to drop to the last cell before an empty cell.
Jump to the Start or End of a Column Keyboard Shortcut
When you combine this shortcut with the SHIFT key, you'll select a continuous block of cells from your original starting point.

Excel Tip No. 5: Repeat a Formula to Multiple Cells

Never type out the same formula over and over in new cells again. This trick populates all of the cells in a column with the same formula, but adjusts to use the data specific to each row.
Create the formula you need in the first cell. Then move your cursor to the lower right corner of that cell and, when it turns into a plus sign, double click to copy that formula into the rest of the cells in that column. Each cell in the column will show the results of the formula using the data in that row.
Repeat a Formula to Multiple Cells

Excel Tip No. 6: Add or Delete Columns Keyboard Shortcut

Managing columns and rows in your spreadsheet is an all-day task. Whether adding or deleting, you can save a little time when you use this keyboard shortcut. CTRL + ‘-‘ (minus key) will delete the column your cursor is in and CTRL + SHIFT + ‘=' (equal key) will add a new column. From an earlier tip, think about CTRL + ‘+' (plus sign).
Add or Delete Columns Keyboard Shortcut

Excel Tip No. 7: Adjust Width of One or Multiple Columns

It's easy to adjust a column to the width of its content and get rid of those useless ##### entries. Click on the column's header, move your cursor to the right side of the header and double click when it turns into a plus sign.
Adjust Width of One or Multiple Columns

Excel Tip No. 8: Copy a Pattern of Numbers or even Dates

Another amazing feature built into Excel is its ability to recognize a pattern in your data, and allow you to automatically copy it to other cells. Simply enter information in two rows which establish the pattern, highlight those rows and drag down for as many cells as you want to populate. This works with numbers, days of the week or months!
Copy a Pattern of Numbers or Dates

Excel Tip No. 9: Tab Between Worksheets

Jumping from worksheet to worksheet doesn't mean you have to move your hand off the keyboard with this cool shortcut. To change to the next worksheet to the right enter CTRL + PGDN. And conversely change to the worksheet to the left by entering CTRL + PGUP.
Tab Between Worksheets

Excel Tip No. 10: Double Click Format Painter

Format Painter is a great tool which lets you duplicate a format in other cells with no more effort than a mouse click. Many Excel users (Outlook, Word and PowerPoint too) use this handy feature, but did you know you can double-click Format Painter to copy the format into multiple cells? It's quite a time-saver.
Double Click Format Painter
Check in ExcelAutomate for more tricks and Tips


  1. It is already known by me. Anyways Thanks for information - Pravin Gunjal.

    1. Thanks Pravin, if you have any more information please share with us..
      We are glad to get information from you.

  2. Adjusting Width of Multiple Columns which are not adjacent is new to me. I simply adjust the width of all columns by first selecting all twice by typing ctrl+a and ctrl+a and then cliking on top between columns as you have shown.

    1. Thanks pmyk, Consider a situation like if you want to adjust only some columns so you can't use the ctrl+a method, that's why I have given this tip.
      Subscribe for more tips......Have a great day.

  3. You are right. Your posts are very useful.

  4. Nice Tricks........Post some more...
    - Gautham, Bangalore.

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